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Ski Admin Assistant

Description

Position Purpose Provide support for the Administrative and sales departments. The individual should be a highly organized business professional who is detail oriented and offers excellent time management, project management and verbal/written skills. Should possess a strong hospitality oriented spirit and enjoy dealing with the public.
Essential Functions
- Provide daily administrative support to the Director of Sales and Sales Managers; Effectively interface internal/external customers at all levels.
- Expedite the flow of work to ensure all deadlines are met.
- Maintain calendar, schedule appointments, and generate agendas as required; Plan, organize and coordinate internal meetings, and prepare and distribute materials, as needed.
- Assist with the preparation of reports, presentations and correspondence; Preparation of sales packets and tour information.
- Provide phone coverage as needed; Ordering of supplies and mail handling.
- Ensure accuracy and timeliness of customer statements by posting accounts, allowances, refunds and payments; Prepare aging and other reports for internal use.
- Flexibility to work varying schedules to reflect the business needs of the customer and hotel.
- Filing support for the accounting and sales departments.
- Social media facilitator; Attend trade shows as needed.
- Distribute reports as needed and manage distribution lists.
- Assist Controller with monthly bank audits; General Cashier responsibilities; Process direct bill applications; Process credit card authorization and tax exemption forms.
Position Requirements
- High School diploma required; Bachelor's Degree would be a plus; Minimum 2 years administrative support or similar experience.
- Excellent written and verbal communication skills; Better than average skill level with Microsoft Word, Excel and PowerPoint.
- Ability to organize, prioritize and handle multiple time-sensitive tasks; Ability to work independently with minimal direct supervision.
- Some flexibility regarding hours may be required at times; Past experience working in an office setting and with other business professionals
- Delphi experience preferred
Reporting Relationship This position reports to the Sales Manager.
Exemption Status Non-Exempt
Note This document describes the general nature and level of work required of people in the job. It is not intended to be an all-encompassing list of responsibilities, duties, and skills.



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