Ski Admin Assistant

Position Purpose Provide support for the Administrative and sales departments. The individual should be a highly organized business professional who is detail oriented and offers excellent time management, project management and verbal/written skills. Should possess a strong hospitality oriented spirit and enjoy dealing with the public.
Essential Functions
Provide daily administrative support to the Director of Sales and Sales Managers; Effectively interface internal/external customers at all levels.
Expedite the flow of work to ensure all deadlines are met.
Maintain calendar, schedule appointments, and generate agendas as required; Plan, organize and coordinate internal meetings, and prepare and distribute materials, as needed.
Assist with the preparation of reports, presentations and correspondence; Preparation of sales packets and tour information.
Provide phone coverage as needed; Ordering of supplies and mail handling.
Ensure accuracy and timeliness of customer statements by posting accounts, allowances, refunds and payments; Prepare aging and other reports for internal use.
Flexibility to work varying schedules to reflect the business needs of the customer and hotel.
Filing support for the accounting and sales departments.
Social media facilitator; Attend trade shows as needed.
Distribute reports as needed and manage distribution lists.
Assist Controller with monthly bank audits; General Cashier responsibilities; Process direct bill applications; Process credit card authorization and tax exemption forms.
Position Requirements
High School diploma required; Bachelor's Degree would be a plus; Minimum 2 years administrative support or similar experience.
Excellent written and verbal communication skills; Better than average skill level with Microsoft Word, Excel and PowerPoint.
Ability to organize, prioritize and handle multiple time-sensitive tasks; Ability to work independently with minimal direct supervision.
Some flexibility regarding hours may be required at times; Past experience working in an office setting and with other business professionals
Delphi experience preferred
Reporting Relationship This position reports to the Sales Manager.
Exemption Status Non-Exempt
Note This document describes the general nature and level of work required of people in the job. It is not intended to be an all-encompassing list of responsibilities, duties, and skills.

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